If you have two speakers in an audio recording, it will automatically split the speakers into transcription into sections so they can be labelled and differentiated in the document.Īudio recordings and uploads are saved automatically to OneDrive for retrieval or linking to the document. One of its key advantages is its ability to differentiate between speakers. Once transcribed, it will give you the option to add the text it has transcribed to the document. Select the drop-down arrow next to Dictate in the Ribbon at the top and click transcribe. To access the transcribe feature, go to and open the Word app online. It can both record audio for transcription within the application, or, have audio files uploaded for transcription. The Transcribe function is only available in the web version of Microsoft Word 365, and it only includes a limited number of transcription minutes per month. TranscribeĪnother great feature that can be used to convert voice or speech to text is the Transcribe function. The full dictation reference can be found on the Microsoft Support Site here. Here is a quick reference of some of the most useful speech shortcuts you can use while dictating into Microsoft Word: SAYĭeletes the last word or punctuation mark you typed This is great for quickly getting your thoughts and ideas onto ‘paper,’ but what about the formatting side of things? This will use your computer microphone to record your voice and convert your speech to text in the document as you say it. To use the Dictate function, simply click the Dictate button from the ribbon in Microsoft Word and start talking. Word has two features that allow Speech to Text to occur directly into a document: 1. You will have no doubt seen lawyers and medical professionals with their Dictaphones recording notes to be sent to a typist for transcription, but did you know you can do this in Microsoft Word? Crazy, right!?įor the rest of us though, one way we can quickly transfer our thoughts into a digital document is by dictating and transcribing. Some people (or superhumans?) can think about what they are going to write and type it out without ever even looking at the keyboard. Save: saves your changes (or opens the Save As dialog box if you have not saved your document yet).Have you given Microsoft Word’s Dictation tool a try? Dictate and transcribe in Microsoft Word.Delete that: deletes the selected text.Select all: selects all the text in a document.Select followed by a word, then through, and another word: selects an entire phrase (example:“select quick through fox”).Once you have a selection, say another word or phrase to replace the selection with a different word or phrase. Select followed by a word: selects a single word in your document.Correct followed by a word: corrects a specific word in your document.To select one of the suggestions made by Windows 7, say its number, then OK. This command will open a list with several suggestions. Correct that: corrects the last word added to your document.Saying “newline” will move the cursor to the next line and start a new paragraph.īelow is a list of commonly used dictation commands. As you dictate, you can say “period” or “comma” to add punctuation. Say “Open” followed by the name of the word processing program you will be using.Start the speech recognition feature and click on the microphone icon on the speech recognition control to enter listening mode.To dictate a document with the Windows 7 speechrecognition feature: Video Tutorial: Bigger Version (.mov, 5 MB). ![]() Speech Recognition Dictation Video Tutorial.This document covers the most commonly used commands for dictation with the Windows 7 speech recognition feature. The Windows 7 speech recognition feature can be used to dictate and edit documents.
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